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Event Manager Questionnaire


Please use the following questionnaire to provide details and request services for your event. If your event involves multiple locations, then you MUST submit a questionnaire for each location. Before entering data here, you MUST have a confirmed Special Event Request.
   

 
   My Special Event Request has been confirmed for this event.

 
I am a:
   Student
   Faculty/Staff Member
 

 

GENERAL EVENT INFORMATION


 
Event Title:
 

 
Event Contact:

 
Event Contact E-mail Address:

 
Name of sponsoring organization or group hosting event:

 
Confirmed Event Date(s):
 

 
Confirmed Event Times (start and end):
 

 
Anticipated number of attendees:

 
Confirmed Event Location(s):
 

 
If your event is multi-session or multi-day, provide detailed schedule below (include date, time, location):
 
 

 

CALENDAR INFORMATION

 
We will use your previously submitted calendar/daily description unless you wish to provide an updated description for your event here. (Limit 150 words):
 

 
If your event has a website or conference agenda, provide the URL below.This will be included in the Event Calendar and Duke Law Daily.
 
 

 

FUNDING

 
I have secured funding for my event.
   Yes   No  

 
Indicate the funding source(s) for your event:
   Co-Sponsored
   Department or Center
   DBA Funds
   Student Org. Budget
   Firm Sponsorship

 
Duke is required to submit reports to federal and state regulators on lobbying, tax and related activities of Duke employees and contractors on Duke’s behalf. Activities must be reported in the quarter in which they occurred. In general, student organizations should not pay for lawmakers’ travel expenses or entertainment. The ethics policies of federal and state legislative bodies generally forbid lawmakers from accepting such reimbursement. However, providing meals as part of a widely attended event is generally acceptable. For more information about Duke’s policies on lobbying and requirements for reporting expenditures, please see http://www.duke.edu/federalrelations/policies/lobbying.html . If you have questions about this policy or reporting requirements for speakers at your event, contact Duke’s Office of Federal Relations at dukefederalrelations@duke.edu.
 

 

AUDIO/VISUAL EQUIPMENT or MEDIA SERVICES ASSISTANCE

 
My event will require the use of audio/visual equipment.
   Yes   No  

 
Describe your audio/visual needs:
 

 
I would like this event recorded.
   Yes   No  

 
I would like this event webcasted.
   Yes   No  
 

 

HOUSEKEEPING/EQUIPMENT NEEDS

 
My event will require tables, chairs, trash cans, etc. or arrangements for doors (exterior and/or classroom) to be unlocked outside regular business hours (M-F 7am-5pm).
   Yes   No  
 

 

Below are items available for Law School events. Indicate your desired quantity (leave blank if none). Note: Requested quantity is not necessarily guaranteed.  Group is responsible for supervising set-up of tables/ chairs, etc.

 

 

 
8' Rectangular Tables (limit 2)

 
6' Rectangular Tables (limit 4)

 
6' Round Tables (limit 8)

 
Folding Chairs (limit 125)

 
Coat Rack (limit 1)

 
Large Trash Cans (limit 4)

 
Please provide extra liners with trash Cans.
   Yes   No  

 
Indicate the time you would like your items set up.

 
Provide a description of where and how you would like selected items to be set up by housekeeping.
 

 
Indicate which exterior doors should be unlocked for your event (multiple options may be selected):
   1st Floor Entrance (from parking lot, to the right of staircase)
   Journals Entrance (from parking lot, near Beber Gardens)
   Courtyard Entrance (2nd Floor, near Blue Lounge)
   Noble Plaza Entrance (off Science Dr.)
   Star Commons Entrance (off Towerview Rd.)

 
Time doors should be unlocked - please include hour, minutes, a.m./p.m. (e.g., 7:15 a.m.):

 
Time doors may be relocked - please include hour, minutes, a.m./p.m. (e.g., 8:15 p.m.):

 
Indicate the number(s) of the classroom(s) to be unlocked (e.g., 3043):
 

 
Time doors should be unlocked - please include hour, minutes, a.m./p.m. (e.g., 7:15 a.m.):

 
Time doors may be relocked - please include hour, minutes, a.m./p.m. (e.g., 8:15 p.m.):
 

 

CATERING NEEDS

 
Food will be served at this event.
   Yes   No  

 
If yes, indicate your plans for ordering food:
   I plan to have Bon Vivant (the Law School's cafe vendor) cater event.
   I plan to order pizza or burritos.
   I plan to use an alternative vendor.

 
Indicate Food Vendor:

 
Will alcohol be served at this event?
   Yes
   No
 

 

PARKING NEEDS

 
Parking will be required for this event.
   Yes   No  

 
Indicate number of parking spaces needed. Please review the Parking Guidelines on the Event Planning Website for more information.
 

 

CONTINUING LEGAL EDUCATION CREDIT

If you wish to apply for CLE credit for your program, please contact Laura Brockington, Law School CLE Coordinator at brockington@law.duke.edu as soon as possible. Approval takes 45 days to be processed.

 
Use the space below to provide additional information for your event.
 
 
 
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If you have questions or need assistance with making a Special Event Request, please contact the Events Office at events@law.duke.edu.